FAQs

What is considered a proper business purpose?: A proper business purpose as deemed by the IRS answers the following questions pertaining to the expense:
-Who received the benefit of the expense list?
-What was the purpose of the expense?
-Why was the expense needed?

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Purchasing

1. How often does Procurement cut accounts payable checks?: Normally we cut checks every Wednesday for all approved invoices.

2. How will I hear about upcoming opportunities?: To reach as many interested vendors as possible, the City uses several ways of announcing bid opportunities. You may be notified if you have registered with our online bidding system. Advertisements announcing Public Works Improvement and/or General Construction projects will appear in the Edmond Sun and the Journal Record.
Consult Our Website

3. What is your bill to address? Where should invoices be mailed or emailed?: City of Edmond
Accounts Payable
PO Box 2970
Edmond, OK 73083
Email: invoices@edmondok.gov

4. How much lead time should I routinely provide Procurement to process a vendor invoice, check requisition or expense report?: As must time as possible, but three to four business days at a minimum please.

5. Who should I contact if I have a question related to the processing of a vendor invoice, check request, expense report, etc.?: Please contact Purchasing A/P at (405) 359-4579 or contact the Purchasing Manager at (405) 359-4533.

6. What is considered a proper business purpose?: A proper business purpose as deemed by the IRS answers the following questions pertaining to the expense:
-Who received the benefit of the expense list?
-What was the purpose of the expense?
-Why was the expense needed?

7. When do I need to obtain competitive bids?: As per City Policy on Competitive Bidding, bids must be obtained whenever items or services being procured are for more than $50,000.

8. Who should I ask for assistance in obtaining competitive bids?: Contact the Purchasing Manager at (405) 359-4533 or via brenda.mayer@edmondok.com.

9. Who should I ask for assistance in finding a vendor?: Contact the Purchasing Manager at (405) 359-4533 or via email at brenda.mayer@edmondok.com.

10. Who should I contact if I need a purchase order processed?: Contact the Purchasing Manager at (405) 359-4533 or via email at brenda.mayer@edmondok.com.

11. Who should I contact if I have a concern with a vendor?: Contact the Purchasing Manager at (405) 359-4533 or via email at brenda.mayer@edmondok.com.

12. I received a 1099 why? I did not receive a copy of my 1099 last year. Who do I contact?: Please contact Purchasing A/P at (405) 359-4579 or contact the Purchasing Manager at (405) 359-4533.

13. Does the City ever sell any scrap or equipment?: The City of Edmond is not on a set schedule for when it disposes of scrap, surplus material, or obsolete equipment/vehicles. When the time for us to dispose of these types of items/materials, the City primarily utilizes the online auction site E-Bay. For the most up-to-date information regarding surplus contact the Purchasing Manager at (405) 359-4533 or via email brenda.mayer@edmondok.com.